- What is this about?
- When is the old VAT rate of 14% used and when the new 13.5%?
- What do we need to do in Finago PSA?
- How do we change the default VAT percentages for expense types in the settings?
- How do we change the VAT rate on quotes or scheduled invoicing rows?
- How do we change the VAT rate for future automatic invoices?
- How do we change the VAT rate for waiting sales invoices?
- How do we create project invoices during the transition period?
- How do we change the VAT rate in the product register?
- How do we change the VAT codes or percentages for the Integration in the settings?
- How do I correct an invoice sent with the wrong VAT percentage?
- How can I separate different VAT percentages in the new reports?
What is this about?
The reduced VAT rate of 14% in Finland will decrease to 13.5% as of 1 January 2026. More information: vero.fi
When is the old VAT rate of 14% used and when the new 13.5%?
Please confirm this with your finance department or accounting firm. In most cases, the VAT percentage is determined by whether the service has been performed or the goods have been delivered to the customer before or after 1 January 2026.
What do we need to do in Finago PSA?
If this reduced VAT rate appears on your bills, expenses, travel expenses, or sales invoices in Finago PSA, please make the necessary updates to the settings and project materials in the software yourself. You can find more detailed instructions for the actions below.
How do we change the default VAT percentages for expense types in the settings?
See the instructions here. The settings under Settings > Feature settings > Expenses > Expense types determine which VAT percentage is used by default when new expense rows are created, but the VAT percentage can later be changed per row if needed.
How do we change the VAT rate on quotes or scheduled invoicing rows?
The rows of quotes or scheduled invoicing that have already been created with 14% VAT must be edited one by one.
In the New reports section, in the Sales or Scheduled invoicing module, you can create a new report if needed, which allows you to review the rows of active quotes or open scheduled invoicing with the filters you want (e.g., VAT %). You can open the project shown in the list in a new tab by clicking it while holding down the Ctrl key (cmd on Mac) so that you can edit the information on the project.
How do we change the VAT rate for future automatic invoices?
For manually added row items, the rows that have already been created with 14% VAT must be edited one by one.
If you invoice a project’s open Invoicing material using automatic invoicing, the VAT percentage for the invoice rows is taken from the default value in the settings (e.g., hours) or from the material row in question (e.g., Scheduled invoicing row).
How do we change the VAT rate for waiting sales invoices?
In New reports > Invoicing , you can create a new report that allows you to review the rows of waiting invoices with the filters you want (e.g., invoice date and VAT %). You can open the invoice shown in the list in a new tab by clicking it while holding down the Ctrl key (cmd on Mac) so that you can edit the invoice.
How do we create project invoices during the transition period?
- First, check that the invoicing materials have the correct VAT percentages.
- Create and send the invoices with the old VAT rate first using the Billable material time period function (e.g., December 2025).
- After this, an admin user can update the VAT settings for the integrations if needed.
- Only after that, create and send the invoices with the new VAT rate (e.g., January 2026).
The same logic applies to Mass invoicing, meaning you can mass invoice the invoices with the old VAT percentage first. In the filtering of invoices to be created, you can use the Billable material time period function in the Mass invoicing view. After that, you can update the VAT information for the integration in the settings, and then mass invoice the invoices with the new VAT rate.
How do we change the VAT rate in the product register?
Once most invoicing with the old VAT percentage has been completed (the product’s VAT rate will apply to newly created rows), updating the products’ VAT rate and, if necessary, e.g. net prices can be done either per row directly in the product list, or in bulk by an admin user using Excel: Instructions.
- If the register contains products with multiple VAT rates, you can filter the products to be updated (14% VAT) under More > Products > Add filter > VAT % is 14.
- Information corrected via Excel import or in the Products list is updated only in the Products list, not in CPQ product packages or product catalogs. These must be edited manually for now.
How do we change the VAT codes or percentages for the integration in the settings?
If possible, create and send the invoices with the old VAT rate first, and only then change the integration settings. When the new VAT rate is taken into use, the change to VAT codes and percentages in the integration settings is done by an Admin user under Settings > Integrations > (selected integration) > Edit.
- VAT settings must be consistent between the systems so that transferring materials works. In addition to the PSA actions mentioned below, changes may also be required in the other system.
- Depending on your integration, the new VAT percentage is updated in PSA either on the existing settings row, or a new one is created for it, or the settings do not need to be edited at all.
- We recommend first testing with a single invoice to ensure everything works correctly before a broader transfer.
- Especially during the transition phase, both the old and the new VAT percentage will be used on invoices in parallel. Due to credit invoices, the old VAT rate may still be needed for several months.
- Integration-specific additional information below. If you have further questions, please contact the integration system provider or our support.
- Talenom: The new VAT percentage is added to the PSA integration settings under Tax rates and Sales accounts (an account may appear in the list with two different VAT rates).
- Finago Modular/Netvisor/Merit: VAT codes are updated to match in both PSA and the other system. If necessary, confirm the correct approach with your finance department/accounting firm. (The list may contain the same VAT code with several different VAT percentages.)
- Finago Procountor/Maventa/Fennoa/Fivaldi/Fortnox/eFina/DATEV/TietotiliOnline/Ropo Capital: No actions are required in the PSA integration settings; the VAT % is transferred in the invoicing material.
- Other integration: please contact our support.
How do I correct an invoice sent with the wrong VAT percentage?
If a sales invoice has already been transferred via the integration and sent to the customer with an incorrect VAT percentage, it can be credited in PSA using the Create credit invoice function. The VAT information from the original invoice is copied to the credit invoice, and finally a new invoice can be created with the correct VAT information.
How can I separate different VAT percentages in the new reports?
You can add the VAT % column to be visible from the Columns menu on the right. You can also filter search results by different percentages under Filters.