Import tasks for a project

The Task Import tool allows you to import all tasks scheduled for a project into project resourcing at once.

Content

• Import File
• Import tasks
• Download Import excel
• Delete all tasks

Description

Sometimes it is necessary to plan project tasks on a separate excel file. The task import file allows you to import all tasks at once into the selected project’s resourcing, regardless of the sales pipeline. After import you can edit tasks as needed, and assign them to users.

Import File

The Import File is an excel file, to which you can attach project task information, and thus form tasks with information to assist in project resourcing.

Import Files are project-specific.

• Open the project you wish to assign tasks for

• Select Project Resourcing tab

The Options button opens a menu where you can select actions for the tasks.

• Import template: Import an Import File with all task related information into Taimer

• Download Import excel: Download the task Import File to be filled and completed

• Delete all tasks: Delete all tasks created for the project manually, or through an Import File

Import Tasks

The Import tasks button opens a window, which will help you import the task Import File to Taimer.

Phase 1.

Download file :

• Drag and drop or select from file the import file, filled with task information

• Click on Continue

Phase 2.

Select information:

Align the fields in the import file to the task fields.

• Make sure that the columns match the fields on the task card

• Click on Continue

By default, the columns in the import file are assigned to fields on the task card with the same name.

Phase 3.

Review tasks: Check that the tasks to be exported are correct.

If you notice anything that needs to be fixed:

• Click on Cancel

• Change the information in the Import File

• Import the file again

If everything is correct

• Click on Import tasks

The tasks will then be brought into project resourcing.

Finalise the import in the Import tasks through file window.

• Click on Close

   

Download import excel

Download the excel file to your own computer.

The import file is an excel file, which helps you define for the task:

• Hierarchy

• Task type

• Description

• Internal message

• Priority

• Start day

• End day

• Allocated hours

Allocating tasks to users should be defined in project resourcing separately, by task, or from the Tasks list view in bulk.

Note!

To define task hierarchy, Activate subtasks must be activated in settings.

(Settings > Property Settings > Resourcing)

Delete all tasks

This function allows you to delete all existing project resourcing tasks.

Note! Deleted tasks cannot be recovered.