General or user-specific payment methods can be defined for expenses. This information can be used for reimbursement purposes, such as whether expenses were paid using a personal or company card.
Additionally, you can set expense types for reporting purposes and define currency rates.
Permissions: Admin
PSA plans: Free, Growth, Business, Enterprise, Enterprise+
Payment types for Expenses
The default payment methods are "Company money" and "Own money." You can add new payment methods in addition to or instead of these.
- Go to Settings > Feature Settings > Expenses
- Click Add Payment Type
- Define a name (and type) for the payment method.
The information is saved automatically and is then available for expenses.
User Specific Payment Types
You can also assign payment methods to specific users, making them available only to the specified user.
- Go to Settings > Feature Settings > Expenses
- Click Add User Payment Type
- Define a name for the payment method.
- Select the user from the list who will use this payment method.
- Define payment type.
The information is saved automatically and is then available for this user's expenses.
Expense Types for Reporting
You can set expense types for reporting purposes and choose a default VAT percentage for each type.
Currency Rates for Expenses
Define the currency rates for expenses. You can adjust values for individual expenses if needed.
- Go to Settings > Feature Settings > Expenses
- Click Add Currency rate.
- Choose the Currency and set the Currency Rate.
Invoicing Settings
With this setting you define which VAT % is used when expenses are invoiced from the client on a project invoice: expense row's VAT% (setting enabled) or default sales invoice VAT% (setting disabled).