Tasks and allocations in time tracker calendar

April 08, 2026 09:44
Updated

You can manage resourced tasks and allocations via the hour entry calendar if you are using our Enterprise plan. This way, staff can easily record their working hours directly to the correct tasks, and the resource planner can see up-to-date information on project progress.

Permissions: Time tracker, Resourcing
PSA plans: Business( with add-on), Enterprise, Enterprise+

Resourcing features in the hour entry calendar

Go to Time > Time tracker > Calendar view or the My day calendar.
Click the eye icon in the top-right corner.
Under Show in calendar, define what you want to see in the calendar:

Hour entries
Tasks
Allocations

Tasks and allocations are displayed as bars at the top of the day:

By clicking the task bar, you can:

open the task to review and edit its details (by clicking the name)
track hours for the task.
mark your own hours of the task as done.
mark the whole task as done.

By clicking the allocation bar, you can record hours for that project/task.