Learn how to scheduled recurring invoices for your projects.
Content
- Activate scheduled
- Scheduled invoices
- How to create scheduled invoice
- Examples of scheduled invoices
Description
You can use scheduled and automatic invoices when the project is invoiced in installments and when the project has been sold with a contract price and if you want to get invoicing estimates.
Permissions: Projects, Invoicing
Activate scheduled and automatic invoicing
You can create scheduled and automatic invoices only for billable projects, where scheduled and automatic invoicing methods are activated in the project card.
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Navigate to the existing project or create the new one
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Navigate to project details page.
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Activate "Activate scheduled & automatic invoicing" from project card
Scheduled invoices
Scheduled invoicing (installments) can be used, if the project is invoiced in installments and/or the is sold at a contract price.
You can track the billing estimation for the coming months in the Project overview or in the Profit & Lost section of the BI-reports.
How to create scheduled invoice
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Navigate to the existing project or create the new one
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Click on the Finances tab
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Navigate to Scheduled Invoicing
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Click on Add
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You can select either an Invoice row, product or CPQ from the dropdown
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Update the fields in the row
Examples of scheduled invoices
1. In the example below, the project is set to be invoiced every two months for a
price of 360 €/month.
2. In the example below, the project is being invoiced in two installments. If the
project is worth 1000€ and is invoiced in two installments, 500€ in June, and
500€ in September, two scheduled payment rows have to be created for the
project.
Fields explained:
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Invoice date: The date on which the invoice has to be sent
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Interval: This can be a day, week, month or no-repeat. You can set is the invoice recurring or not and time attribute by which the count is calculated.
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Recurring: Define how often the invoice needs to be sent (time interval). For example: you want the invoice to be repeated every three months, add 3 to the Recurrence field. The recurring field default is number 0, which means that invoice line is not recurring invoicing.
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Until: Until what day the recurring payments are sent
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Product/CPQ: If you are using the Products module, you can add products/CPQ bundle directly to the invoice row
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Scheduled invoice description: Here you name what you are invoicing
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Invoiced: Whether it has been invoiced or not
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Quantity: The quantity of what you are selling. For example 5 licenses
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Amount: The value
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Sum 0%: Total amount, VAT excluded
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Total: Total amount, VAT included