Learn how to manage all your non-billable expenses and travel costs and how to reimburse your staff for their expense claims.
Content
-
Manage non-billable company expenses
-
Target internal expenses to internal projects
-
How to approve or reject internal expenses
Description
In Taimer, you can manage your billable and non-billable expenses separately. Expenses that are not billed to a client can be managed using internal projects.
Permissions: Projects, Expenses
How to create an internal project for company expenses
For expenses that are not billed to a client, create an internal project specifically for tracking company expenses and add the expenses to the internal project. To create an internal project:
-
Navigate to the Projects from the sidebar
-
Click on Internal Projects
-
Use the List view or Kanban view to manage your internal projects
-
Click on Add Project or the green + icon to create a new internal project
-
Update the Account name (your company name) and Project name i.e. Expenses, Internal Costs, Internal travel expenses etc.
-
Define project type and project category as internal expense as this can be useful for reporting purposes
How to add internal expenses to internal projects:
Once you create an internal project to track internal expenses, you or your team can start tracking all internal expenses to the internal project. To do this:
-
Navigate to Expenses from the blue sidebar
-
Click on New Expense
-
Select the internal project created for managing internal expenses
-
Update other expense details such as payment type, date, currency, description, etc. and click on Save
-
The expense is automatically moved to the waiting status with a unique expense ID number
Click here to learn more about creating an expense in Taimer.
How to approve or reject an expense:
When an internal expense is added to an internal project created for tracking internal expenses, it will automatically be moved to the waiting status. If you're a project manager, you can approve or reject the expense from the expenses list.
How to approve internal expenses:
-
Navigate to Expenses from the blue sidebar
-
Use the search filter to find your internal expenses
-
You can now see a list of all the internal expenses
-
Use the status filter to find the ones in the waiting status
-
Click on the more options (...) icon next to an expense
-
Approve or reject the expense
