Invoicing in other currencies (add-on)

• Setting currency rates in settings
• Defining currency on the invoice
• Currency information in the invoicing list view

With PSA's Currency add-on, you can create invoices in another country’s currency. In this case, you will see the invoice sum in both your company’s currency and and the invoice's currency in the invoice list.

With the same add-on, you can also create quotes in different currencies.

Permissions: Admin (settings), Invoicing (viewing and editing invoices)
PSA plans: can be added to Free, Growth, Business, Enterprise, Enterprise+

Setting Currency Rates in Settings

Go to Feature Settings > Invoicing & Bills > Currency Settings.

Page structure

• View log -option displays the history of data changes.
• Active: current currency rates
• Pending: currency rates that will take effect later
• Archived: deleted/archived currency rates
• All: rows from all previous tabs combined

Add currencies

1. Click Add currency
2. Select the Currency from dropdown menu, e.g. SEK.
3. Specify the Selling price (e.g. 1 EUR = x SEK) and Buying price (e.g. 1 SEK = x EUR). You can view the rates e.g. here: https://www.ratesfx.com/rates/rate-converter.fi.html
4. Set date Valid from.

The row is then automatically saved.

Notes

• The currency to be added is always compared to the company's default currency defined in the settings.
  
• If you edit the rates later, when there are already waiting currency invoices in the program, the program will ask whether the changes should be saved only to the settings or also to the waiting invoices.
• If you try to remove the currency from the settings by clicking the three dots, the program will ask for confirmation.

Defining Currency on the Invoice

After completing the currency settings, you can select a currency on the right side of the sales invoice. Additionally, the invoice details will show the currency rate and the total amount of the invoice in the company's default currency.

The currency will be set for the invoice in advance if it has been specified at the account or project address.

Currency information in the invoicing list view

In the invoicing list view, you'll find the following columns: 

• Sum vat 0%: the tax-free value of the sales invoice in the company’s currency
• Total: the taxable value of the sales invoice in the company’s currency
• Currency
• Currency rate
• Total in currency: the tax-free value of the sales invoice in the invoice currency